Inventory software for nonprofits, built for donations, supplies and gear
Track donated goods, supplies and equipment from your phone. Volunteers check items in and out, you always know who has what, and your records are ready the moment a funder or an auditor asks.
Where nonprofits lose track of their stuff
Donated goods are not a nice-to-have you can leave off the books. Accounting rules and the IRS treat in-kind gifts as real revenue you have to record and report on your Form 990, with a written acknowledgment for any donation worth $250 or more. Track them loosely and two things happen at once: you understate your impact to the funders deciding your next grant, and audit season turns into a scramble through sticky notes and inboxes.
Donations pile up unrecorded
A van of donated supplies arrives on a busy morning, the boxes get stacked in a back room, and the only record is whoever happened to be there. By month-end, nobody can say what came in or what it was worth.
Supplies run out mid-program
The pantry hits the last case of formula during a distribution. The clinic opens the last box of gloves at 9am. Someone drives to buy more while people wait.
Audit season is a scramble
The projector went home with a volunteer in spring and never came back. Come the Form 990 or the grant report, you rebuild a year of in and out from memory.
One app for donations, supplies and gear
Log donations as they arrive
Record donated goods with the donor, the date and a value the moment they come in. The record exists before the boxes ever reach the back room.
Check gear in and out
Volunteers and staff scan a laptop or a projector to take it and scan it back to return it. Every item carries a name, and people look after what has their name on it.
Supplies that reorder themselves
Set a minimum on the supplies you cannot run out of, and a low-stock alert reaches you before the shelf is empty, not after.
Hand items to the people you serve
Issue supplies to a program or a beneficiary, and the count follows the goods. You see what you gave out and what is left, without a separate sheet.
Photos volunteers recognise
Every item carries a photo, so a volunteer on their first shift finds the right thing by sight instead of guessing at labels.
Reports ready for audits and funders
Export what came in, what is on hand and what went out, ready for the board pack, the grant report or the auditor. The numbers are there because they were captured as they happened.
From the loading dock to the people you serve
Log the donation
A volunteer scans a pallet of donated goods into the storeroom. The stock updates and the gift is on record with its date and donor.
Hand out supplies
Items go out to a program. The count drops, and when a critical supply hits its minimum, the office gets a low-stock alert before anyone runs short.
Pull the report
Export donations received, items distributed and current stock for the board or the funder. No rebuilding a year from memory.
Donations, supplies, equipment and assets
Food, clothing and goods that arrive by the box. Cleaning and medical supplies you reorder every month. Laptops, projectors and tools your volunteers share. The vehicle or equipment you cannot afford to lose. One catalog, one scan, every site and branch.
Nonprofit inventory questions
Can I track donated and purchased items together?
Yes. Log donated goods with their donor and date, and your bought supplies in the same catalog. Each item carries where it came from, so your in-kind records stay separate when you need them.
How do volunteers check equipment in and out?
Each item gets a QR label you print from the app. A volunteer scans it to take it and scans it again to return it. The item shows that volunteer's name until it comes back.
Can I see who has what?
Yes. Every check-out carries a name and a time, so you always know who took the projector, the camera or the laptop, and when.
Does it help with audits and grant reports?
Yes. You export what came in, what is on hand and what went out, so the records are ready for your board, your funders and your auditor. HomyScan keeps the physical record that feeds those reports, it does not replace your accounting system.
Is it simple enough for volunteers?
Scanning takes two taps on a phone they already carry. Most volunteers pick it up on their first shift, with no training session.
Can we manage stock across several sites or branches?
Yes. Each site, storeroom or branch is its own location, and you see every count from one place.
Built on the same tools
Get your nonprofit's stock under control
15 days free. No credit card. Set up your storeroom this afternoon.