The Best Sortly Alternative for Small Teams (2026)

If you're looking for a Sortly alternative, you're probably happy with barcode scanning and inventory tracking. The problem is usually somewhere else: item limits, user limits, pricing as your catalog grows, or features that don't match the way your team actually works.

HomyScan is designed for small businesses that want to track tools, equipment, consumables and stock without paying more every time the inventory grows.

HomyScan vs Sortly at a glance

Sortly defines a unique item as an item entry, SKU, material, piece of equipment or product line. Increasing the quantity of the same entry does not increase the unique-item count.

The practical difference

Imagine a maintenance company with two employees, 3,500 spare-part references, 200 individually tracked tools and four storage locations. The company is small, but its inventory is not.

With HomyScan, the number of item records does not determine the paid plan. With Sortly, 3,500 unique items exceed the Advanced and Ultra allowances, so the company would need to compare against Premium even though it only has two users.

Now imagine a company with 1,200 items, technicians working in poor-connectivity areas, scheduled equipment servicing, purchase-order approvals and QuickBooks Online. Sortly is likely the better fit. Its higher plan pays for workflows HomyScan does not currently provide.

Sortly pricing and inventory limits

At the time this page was checked, Sortly Free included 100 unique items and one user; Advanced included 500 items and two users; Ultra included 2,000 items and five users; Premium included 5,000 items and eight users; Enterprise started at 10,000 items and 12 users.

Monthly prices were $49 for Advanced, $149 for Ultra and $299 for Premium. New annual subscriptions showed a 50% first-year promotion, with monthly equivalents of $24, $74 and $149. Sortly states that the annual discount becomes 20% after the first year.

Count every SKU, individually tracked asset, user, required feature and the renewal price before comparing plans.

Where HomyScan makes more sense

You have a large catalog and a small crew

HomyScan's paid plans do not limit the number of items. Adding another rack of parts or batch of labelled tools does not require a higher plan.

Your starting point is an Excel file

Import an Excel or CSV file, map your existing columns and keep working from the list you already maintain. Then scan manufacturer barcodes or custom QR labels, adjust quantities, transfer stock and check equipment in and out from a phone.

More than one person needs to update inventory

HomyScan Light supports up to three members. Pro is intended for larger teams and adds the controls needed to manage access.

You do not need purchasing or maintenance management

HomyScan concentrates on quantities, tools, assets, locations, vans, jobsites, scanning, transfers, check-outs, low-stock monitoring and movement history. It does not attempt to handle purchasing approvals, maintenance calendars or accounting integrations.

Where Sortly is stronger

Your team works without a reliable connection

Sortly supports offline mobile access and synchronizes updates when a connection returns. HomyScan currently requires a connection.

You need reminders tied to dates

Sortly offers alerts for maintenance, repairs, warranties, expiration dates and servicing. HomyScan's alerts are based on stock levels.

Purchasing happens inside the inventory system

Sortly's higher plans include purchase orders, approval statuses, vendor details, receiving and automatic inventory updates. It also offers pick lists.

You need integrations

Sortly lists QuickBooks Online, Slack, Microsoft Teams, Amazon Business, webhooks and an API, with availability depending on the plan. HomyScan is currently more self-contained.

Reporting is central to the operation

Sortly has a broader catalog covering inventory summaries, user activity, low stock, movements, item flow and saved reports.

HomyScan and Sortly both cover the basics

Both support importing inventory, organizing items and locations, item photos, barcode and QR scanning, quantities, low-stock thresholds, equipment check-outs and team activity.

HomyScan optimizes for straightforward inventory, broad item capacity and accessible team participation. Sortly extends further into purchasing, offline work, scheduled alerts, integrations and reporting.

Which product costs less?

Three users and 300 items

HomyScan Light supports three members and unlimited items. Sortly Advanced supports two user licences and 500 unique items, so the third user may affect the plan or seat configuration.

Two users and 3,000 unique items

HomyScan Light still fits the item count. Sortly would require a plan above Ultra.

Five users, 1,500 items and purchase orders

HomyScan Pro may cost less, but it does not provide purchase orders. Sortly Ultra includes five users, 2,000 items and purchase orders. The cheapest product is the least expensive one that still does the job.

Choose HomyScan when

• You run a small field, maintenance, office or nonprofit team.
• Your inventory contains many item records.
• You want to import an existing spreadsheet.
• Employees need to scan and update items from phones.
• Predictable pricing matters.
• Purchasing and scheduled maintenance remain in other systems.

Choose Sortly when

• Employees regularly work without internet access.
• Maintenance, warranty or expiration reminders are required.
• You want purchase orders and pick lists inside inventory.
• Integrations or detailed reporting matter.
• You need an API, webhooks or enterprise onboarding.

Is HomyScan really a Sortly alternative?

Yes, for the overlapping inventory use cases. HomyScan can replace Sortly when the core requirement is maintaining a catalog, scanning from phones, monitoring quantities, organizing locations, tracking tools, recording check-outs and involving a small team.

It is not a feature-for-feature replacement. A company relying on Sortly's offline access, maintenance alerts, purchase orders, pick lists or integrations would lose those workflows by switching today.

How to test the right product

1. Import 20 to 50 real items.
2. Add the warehouse, vans, rooms or jobsites your team uses.
3. Invite the employees who actually move inventory.
4. Scan stock in and out.
5. Check one piece of equipment out and return it.
6. Let an item reach its minimum quantity.
7. Review the history at the end of the test.

Then ask whether the crew updated it without being chased, whether the manager found items quickly, whether the plan covered the full inventory, and which missing feature caused a real problem.

Frequently asked questions

Sortly is a trademark of its respective owner. HomyScan is not affiliated with or endorsed by Sortly. Sortly information was checked against its official features and pricing pages in July 2026.